A board meeting is an essential element of the decision making process for companies. It is where the members discuss operational documents to channelize the company’s growth in a direction that optimizes productivity. They also make decisions that affect the future of the company. The board is accountable for making the best decisions and keeping up-to-date with every aspect of the business, even although the CEO is typically in the helm.
The agenda for board meetings is usually distributed to members in advance so that they can prepare and review it prior to the actual meeting. This will help to avoid distractions during the discussion, and allow members to concentrate on what’s most important.
Before tackling the new agenda items It is important to review and approve the minutes of the previous meeting. This will allow the board to be aware of what was discussed and ratified during the previous meeting, and then move on to the rest of the meeting with complete confidence.
After the old business has been taken care of the chair will announce any new items that require discussion or voting. This includes any motions the board needs to examine for the company including changing the company’s articles or authorizing certain transactions. These could be voted on and recorded in the minutes.
During the discussion part of the meeting it is essential to focus on the subject at hand and respect any opinions or suggestions made. It’s also important to stay clear of distractions like checking emails, using phones or catching up on pending tasks during the meeting.